Master the Magic of Partnering Language: Your Ultimate Guide to Diffusing Tense Conversations and Soothing Panicked Customers

how to handle difficult customers

Use Partnering Language to Create Calm and De-escalate Intense Interactions (Especially now, when customers are panicked) 

When a customer reaches out to you about a problem, they usually don’t think things will be easy. They expect to have to push for what they want.

To customers, it’s them against you.

Visually, it’s like this. There’s a brick wall between you and your customer. You’re on one side of the wall, and your customer is on the other.

The customer sees the issue they’re trying to resolve as being on the same side of the wall as you.

To get their issue resolved, customers have to penetrate that wall.

Some customers will ask to talk to a supervisor to break down the barrier. Some will over-talk you. Others will use profanity.

It’s up to you to stop your customer’s focus from knocking the bricks down. You have to let your customers know that you’re not on opposite sides. You’re on the same side.

You can let customers know you’re on their side by using Partnering Language. Partnering Language bridges the gap between you and the customer, and it shows the customer that you both want the same thing - you both want the customer to walk away happy. 

Here are some examples of Partnering Language:

“We want to get to the bottom of this as much as you do.”

“I understand your concern. Let’s take a look and see what’s going on.”

“I can see your point on that, and I’ll do my best to take care of this for you.”

The idea is to let customers know that you’re on their side, and the problem is the problem. The customer isn’t the problem, and you’re not the problem. 

I once had a customer service person say to me, “This is no more acceptable to us than it is to you.” Those words took the bite out of my attitude. How could I be upset after a response like that?

Strong partnering language not only shows customers you’re on their side, but the words create calm and put you back in control. 

If you find that you need more help with de-escalation, explore my blog, where I have dozens of resources, including good phrases for de-escalating and lots of inspiration to help you stay in control of challenging interactions. 

Get More Ideas Like this

Now you can give your representatives even more skills for delivering the best customer experience and handling difficult customer situations. Sign up for my email list and learn specific tips, approaches, and phrases to help your employees help your customers.

Check Out Our Most Popular Training - De-escalation Academy!

Stay connected with news and updates!

Join our mailing list to receive the latest news and updates from our team.
Don't worry, your information will not be shared.

We hate SPAM. We will never sell your information, for any reason.