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Pre-Training Logistics

Conference Room Setup

Gathering your team together in a conference room for Myra's live digital workshop? Here's how to set the room up so everyone shows up well on camera — and the experience feels just as engaging as if Myra were in the room.

Some clients gather their teams in a conference room for the live digital event. If you're planning to be in one room, the guidance below is for you. If your team is dialing in from home or separate locations instead, that works beautifully too — you can skip this page.

Three Things to Get Right

Set the room up like this.

Three quick decisions that make a real difference in how the workshop lands when your team is together in person.

1

Seating Arrangement

I like to have participants seated in small groups of 4–7 at rectangular or circular tables, with no one's back to the camera. Small groups create a natural rhythm for discussion, and visible faces keep the energy in the room.

Table tents with numbers I'll be calling out to specific tables after small group discussions. Please place a tent on each table with a clearly visible number. If you have eight tables, give each one a number and write that number large and bold on the tent so I can read it from camera.
2

Camera Angle

I want to be able to see the entire group — not just the table closest to the camera. You can do this with a single wide-angle lens, or by setting up multiple cameras across the room.

Why this matters When I can see every face, I can read the room, respond in real time, and pull people in by name. That's what makes a digital workshop feel alive instead of one-directional.
3

Audio

Please set up microphones so I can clearly hear each participant at each table when they share with the larger group. The conference room's built-in mic alone usually isn't enough — especially when someone's speaking from the far end of the room.

What works well A handheld mic that gets passed around, table mics on each cluster, or a dedicated catchbox — any of those work. The goal is simple: when someone speaks, I should hear them as clearly as if they were sitting next to me.

Day-of Checklist

The morning of training, confirm:

  • Tables arranged in small groups of 4–7
  • Numbered tents on each table, large and bold
  • Camera positioned to capture the full room
  • No one seated with their back to the camera
  • Microphones tested and working at every table
  • Screen visible from every seat in the room
  • A point person on hand to manage tech in real time
  • Room joined ten minutes before the start time

Questions about your specific room?

Call or text us at (918) 383-0835 — we're happy to walk through the layout with you in advance.

Confidence in Every Conversation